Terms of Service

Effective Date: May 4, 2026

Body Notes is operated by Guided Decisions Group LLC, doing business as Body Notes (“we,” “us,” or “our”). These Terms of Service (“Terms”) govern your use of the Body Notes mobile application, website, and related services (collectively, the “Service”).

IMPORTANT — PLEASE READ CAREFULLY. These Terms of Service (“Terms”) govern your use of Body Notes (the “Service”). By creating an account, accessing, or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

NOT MEDICAL ADVICE. Body Notes is a personal tracking and journaling tool. It is NOT a medical device, healthcare service, diagnostic tool, or substitute for professional medical care. See Section 5 for full health disclaimers.

1. Acceptance of Terms

By accessing or using Body Notes, you confirm that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you are using the Service on behalf of another person or entity, you represent that you are authorized to bind them to these Terms.

You must be at least 18 years old to use Body Notes. By using the Service, you represent and warrant that you are 18 or older. We do not knowingly collect information from individuals under 18.

2. Description of the Service

Body Notes is a self-tracking tool that allows users to log, record, and review information about their bodies, symptoms, habits, and personal observations. The Service is provided for personal, informational, and organizational purposes only.

We may modify, suspend, or discontinue the Service (or any feature of it) at any time, with or without notice. We are not liable to you or any third party for any modification, suspension, or discontinuation.

3. Your Account

You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to notify us immediately of any unauthorized use. We are not liable for any loss or damage arising from your failure to safeguard your account.

You agree to provide accurate, current, and complete information when creating your account and to keep that information updated.

4. User-Submitted Content and Data

You retain ownership of the content, symptoms, body data, journal entries, observations, and other information you submit to Body Notes (“User Content”). You are solely responsible for the accuracy, legality, and appropriateness of your User Content.

By submitting User Content, you grant us a non-exclusive, worldwide, royalty-free license to store, process, display, and use that content solely as necessary to provide and improve the Service. We do not claim ownership of your User Content.

We do not verify, validate, review, or endorse any User Content. You acknowledge that the Service simply records what you submit and that we make no representations about the accuracy or completeness of any data you log.

You are responsible for backing up your User Content. We are not responsible for any loss, deletion, or corruption of your data.

5. Health Disclaimer — IMPORTANT

Body Notes is not a medical device, healthcare provider, or diagnostic tool. The Service does not provide medical advice, diagnosis, or treatment. Nothing in the Service is intended to be, and should not be interpreted as, a substitute for professional medical advice, diagnosis, or treatment.

You acknowledge and agree that:

  • No doctor-patient, therapist-client, or other professional healthcare relationship is created by your use of the Service.
  • You should always seek the advice of a qualified healthcare provider with any questions you have about a medical condition or treatment.
  • You should never disregard professional medical advice or delay seeking it because of something you read, logged, or observed in Body Notes.
  • In a medical emergency, call 911 (or your local emergency number) or go to the nearest emergency room immediately. Do not rely on Body Notes for emergency situations.
  • Any patterns, summaries, charts, or insights displayed by the Service are informational only and are not clinical recommendations.
  • We are not a HIPAA-covered entity, and the Service is not designed to comply with HIPAA. Do not use Body Notes if you require a HIPAA-compliant solution.

6. Assumption of Risk

You acknowledge that tracking sensitive health and body information is inherently personal and that you do so at your own risk. You assume full responsibility for any decisions you make — or do not make — based on information you log in or review through the Service.

We are not responsible for any health outcomes, decisions, actions, or inactions that result from your use of the Service.

7. Acceptable Use

You agree not to:

  • Use the Service for any unlawful purpose or in violation of any applicable law or regulation.
  • Submit content that is false, misleading, defamatory, infringing, or violates the rights of others.
  • Attempt to gain unauthorized access to the Service, other accounts, or our systems.
  • Reverse engineer, decompile, scrape, or otherwise attempt to extract the source code or underlying data of the Service.
  • Use the Service to harass, harm, or impersonate others.
  • Interfere with or disrupt the integrity or performance of the Service.
  • Resell, redistribute, or commercially exploit the Service or its content without our prior written consent.

8. Payment and Subscriptions

Some features of the Service may require payment. By purchasing a paid plan or subscription, you agree to pay all applicable fees. All fees are stated in U.S. dollars unless otherwise noted, and you are responsible for any applicable taxes.

Subscriptions automatically renew at the end of each billing cycle unless canceled before the renewal date. You may cancel your subscription at any time through your account settings; cancellation takes effect at the end of the current billing period.

9. Refund Policy

All sales are final. We do not offer refunds, credits, or exchanges for any payments made to Body Notes, including subscription fees, one-time purchases, or any other charges. This applies regardless of usage, partial billing periods, or any other circumstance, except where required by applicable law.

If you cancel a subscription, you will retain access to paid features through the end of your current billing period, after which your access will end. You will not receive a prorated refund for the unused portion of any billing period.

10. Intellectual Property

The Service, including all software, design, text, graphics, logos, and other content (excluding User Content), is owned by us or our licensors and is protected by U.S. and international intellectual property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for personal, non-commercial use, subject to these Terms.

You may not copy, modify, distribute, sell, or create derivative works from any part of the Service without our prior written consent.

11. Privacy

Your privacy is important to us. Our collection, use, and storage of your information is described in our Privacy Policy, which is incorporated into these Terms by reference. By using the Service, you consent to the practices described in the Privacy Policy.

12. Third-Party Services

The Service may link to or integrate with third-party services (e.g., payment processors, cloud storage providers). We are not responsible for the content, policies, or practices of any third-party service. Your use of third-party services is subject to their terms and policies.

13. Disclaimer of Warranties

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, RELIABILITY, AND UNINTERRUPTED OPERATION.

We do not warrant that the Service will be error-free, secure, free of viruses or harmful components, or that defects will be corrected. You use the Service at your own risk.

14. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT SHALL WE, OUR AFFILIATES, OR OUR OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATED TO YOUR USE OF THE SERVICE.

OUR TOTAL LIABILITY TO YOU FOR ANY CLAIM ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100).

Some jurisdictions do not allow the exclusion or limitation of certain damages, so some of the above limitations may not apply to you.

15. Indemnification

You agree to defend, indemnify, and hold harmless Body Notes, its owners, affiliates, officers, directors, employees, and agents from and against any and all claims, damages, obligations, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising from: (a) your use of or access to the Service; (b) your violation of these Terms; (c) your violation of any third-party right, including intellectual property or privacy rights; (d) any User Content you submit; or (e) any decisions or actions you take based on information from the Service.

16. Termination

We may suspend or terminate your access to the Service at any time, with or without notice, for any reason, including but not limited to violation of these Terms. Upon termination, your right to use the Service will immediately cease, and we may delete your account and User Content.

You may terminate your account at any time by contacting us or following the cancellation process in your account settings. Sections that by their nature should survive termination (including Sections 4, 5, 6, 9, 10, 13, 14, 15, 17, and 18) will survive.

17. Governing Law and Dispute Resolution

These Terms are governed by and construed in accordance with the laws of the State of Missouri, without regard to its conflict of law principles. Any dispute arising out of or relating to these Terms or the Service shall be resolved exclusively in the state or federal courts located in Cole County, Missouri, and you consent to the personal jurisdiction of those courts.

Class Action Waiver. You agree that any dispute will be resolved on an individual basis and not as part of any class, consolidated, or representative action. To the extent permitted by law, you waive any right to participate in a class action against us.

18. Changes to These Terms

We may update these Terms from time to time. When we do, we will revise the “Effective Date” at the top of this document and, where appropriate, notify you through the Service or by email. Your continued use of the Service after changes take effect constitutes your acceptance of the updated Terms.

19. Miscellaneous

Entire Agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding the Service.

Severability. If any provision is found unenforceable, the remaining provisions will remain in full force and effect.

No Waiver. Our failure to enforce any right or provision is not a waiver of that right or provision.

Assignment. You may not assign these Terms without our prior written consent. We may assign these Terms freely.

20. Contact Us

If you have questions about these Terms, please contact us at:

Guided Decisions Group LLC
Body Notes
Email: bodynotes.app@gmail.com

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